Department and Receiving Point

Definition

Departments are subdivisions of a ship-to party.These might be,for example,different department in a store,bays in a distribution center,or areas in a manufacturing plant.

Departments are assigned to receiving points,which in turn are assigned to unloading points.One receiving point may have several departments assigned to it,but each department is assigned to only on receiving point.By knowing a department,you can therefore also determine the receiving point and the unload point.

Using departments and recieving points enables you to more finely specify the final destination for a shipment of portions of a shipment,thus reducing the time it takes for the goods to become available for the receiver's use or sale.

A pallet load of merchandise is delivered to Bay 1 at a department store(unloading point).The shipment is broken down and delivered to one or more floors(internal receiving points).From there the packages are delivered to one or more departments,such as Housewares,Consumer Electronics,Health&Beauty Aids.or Women's Dresses.

Use

• Sales orders

The receiving point and department are located on the Business Data Detail Shipment screen,either at the header of item level.If the header contains this information,this becomes the default for all items,but you can override it for individual items if you wish.Items in a sales order may have different receiving point and/or departments.

• Piching lists and delivery notes

You can print the receiving point and department on picking lists and delivery notes.If this information was included in the sales order,then it will automatically be inserted in these other documents;otherwise,you can enter it manually.(However,piching lists and delivery notes are not split by receiving point or department.)

• Billing documents

You can specify that the department and receiving point are to be printed on billing documents.You can also specify that invoices are to be split by receiving point and department.

Structure

The department and receiving points are fields in sales orders and delivery notes.

Integration

The system can automacically determine the appropriate department and receiving point for and article.To enable this you must first of all carry out the following:

• For external customers:Assing merchandise categories in the customer master
• For internal sites(for example,member stores or distribution centers):Assing merchandise categories in the company master

in either case,you then assign valid departments and receiving points to the customer or site,and a department to each merchandise category.A merchandise category can only have one department.

When you enter an article on a sales order,for example,the system checks the merchandise category to which the article belongs,then checks the merchandise category information for that site or customer.The system then locates the correspongding department and receiving point for this article.

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